STONE MTN, GA 30083
OBJECTIVE: ADMINISTRATIVE SECRETARY
EXPERIENCED ADMINISTRATIVE ASSISTANT â€“ EXECUTIVE ASSISTANT â€“ DATA ENTRY, DATA COORDINATOR – GENERAL OFFICE – CUSTOMER SERVICE, SALES – WITH 15-YEARS EXPERIENCE. EFFECTIVE COMMUNICATOR, WITH METICULOUS ATTENTION TO DETAIL.
July 2007 â€“ May 2009
Provide administrative/consultative sales assistance in the Landsâ€™ End Shoppe, a Division of Sears Holdings Corp. Provide Customer Service assistance in catalog orders over the phone and/or Internet. Provide personal shopping assistance. Train new hires in sales, and marketing techniques. Maintain inventory and stock. Cashier. Seasonal Lead.
November 2004 â€“ May 2007
Corautus Genetics, Inc â€“ Kathy Fitts â€“ Provide administrative support to the Chief Officer of Clinical Regulations, and oversee administrative operations. Responsible for providing administrative and secretarial support to Chief Officer, and Executive Committee members. Worked closely with executive assistants supporting other Executive Committee members, and Executive Committee members directly. Capable of handling sensitive company information in a confidential manner. Effectively and efficiently maintain a well-organized office and provide backup support to other executive assistants as requested. Flexible, able to prioritize a daily calendar and follow-up on various issues. Outstanding customer service, and a willingness to ensure that customer service principles are applied at all times. Extensive calendar and activity coordination; including travel arrangements, conference calls, conference registration and preparation, weekly discussions with direct reports and scheduling of meeting/discussions with legislative and regulatory personnel. Ability to adapt to, and manage frequently changing priorities and activities with speed, accuracy and a positive, professional attitude. Opening and sorting daily mail; invoice review, distribution and processing; updating organizational charts and/or contact lists; filing; preparing expense statements; miscellaneous project assistance. Excellent interpersonal skills, written, and oral communication skills, and the ability to ensure that communication with company functional areas and other companies is clear and concise. Proficiency in typing, proofreading, composing, editing correspondence/reports, etc.; broad knowledge of professional business equipment. Ensure that studies were in compliance with the many IRBs involved. Coordinate meetings, and special events on a national scale. Ensure that the databases on the studies were up-to-date. Maintain the master physician calendar and study payroll, compensation for participants and physicians’ invoices. Reconciled monthly expenditures. Type, and edit correspondence in accordance with FDA guidelines. Schedule appointments (Outlook or Lotus Notes).
April 1994 â€“ July 2004
Administrative Specialist, Research/Clinical Coordinator for 2 physicians, 1 resident and 1 nurse practitioner. Provide administrative support, and oversee study operations, in connection with SLEIGH (a lupus study) in South Carolina. Ensure that our study was in compliance with the State, University, and the IRB. Coordinate and/or attend meetings and special events.
Screened and recruited participants for our study. Ensure that the Physiciansâ€™ medical credentials were up-to-date. Supervised and maintained the work schedules (call schedules), of the Physicians. Composed, edited, and typed correspondence in connection with enrolling patients, and encouraging other Rheumatologists in South Carolina to refer patients for recruitment. Scheduled appointments. Coordinated overnight stays for (affected) participants. Maintain medical filing system. Maintain the overall integrity of the study. Performed light bookkeeping functions. Reconciled monthly expenditures. Coordinated travel, and stay for sites outside the study parameters. Primary spokesperson at Health Fairs and Focus Groups. Maintained the overall integrity of the medical charts. Performed Medical Billing & Coding functions.
Executive Assistant/Fellowship Coordinator to the Director of Fellowship in Gastroenterology and Hepatology. Provided administrative support and oversee office operations for 10 Fellows, 8 physicians, 2 PA-Cs, Nurse Manager and Medical Students. Coordinates and processed the medical staff credentialing program and maintains and supports the master calendar of medical staff activities. Operationalized and maintained the Bylaws, Rules and Regulations, Credentialing Policies and Procedures, and remained current with JCAHO medical staff standards and other regulatory issues. Organized and maintained confidential files while maintaining a high level of integrity and confidentiality. Established and maintained good communications among medical staff and hospital personnel. Prepared itineraries for incoming/visiting faculty, and Fellowship candidates. Made hotel reservations, travel plans, and walking tours. Ensured office activities complied with policies and procedures. Initiated, processed and maintained medical clinical records. Maintained calendar, prepared daily schedule and prioritized meeting requests for Physician. Ensured physician was appropriately prepared for conferences and teaching rounds. Maintained computerized time sheets (Simon scheduling, STAR). Coordinated, prepared materials for, and attended, focus groups and special events. Prepared slides and graphs for reports and presentations. Screened items that could be routinely handled, and prepared appropriate responses. Took dictation and/or transcription from a machine. Maintained various databases and/or spreadsheets. Performed Medical Billing & Coding functions. Set-up and organized filing systems. Answered, screened and routed incoming telephone calls.
Assistant to the Dean of Students, in the College of Medicine. Provided administrative support and oversaw office operations. Ensured office activities complied with policies and procedures of the Hospital and University. Mentored and counseled medical students on their career paths. Initiated, processed and maintained records on each student in the College of Medicine (549). Organized many and varied activities over the school year for the students. Contacted, and recruited â€œcelebratedâ€ speakers for commencement exercises. Oversaw the yearly â€œMatchâ€ of medical students to specialties and hospitals around the country. Duties to the Dean: Maintained calendar, prepared daily schedule and prioritized meeting requests for the Dean. Ensured the Dean was appropriately prepared for conferences, meetings, and teaching rounds. Coordinated, attended, prepared materials for and/or take minutes at meetings and special events. Prepared slides and graphs for reports and presentations. Screened items that could be routinely handled, and prepared appropriate responses. Took dictation and/or transcription from a machine. Operationalized and maintained the Bylaws, Rules and Regulations, Credentialing Policies and Procedures, and remained current with JCAHO medical staff standards and other regulatory issues. Organized and maintained confidential files while maintaining a high level of integrity and confidentiality. Maintained various databases and/or spreadsheets. Maintained filing system. Answered, screened, and routed incoming telephone calls.
NEW YORK EMPLOYMENT
SIDNEY SHERWIN, ESQ. (Decâ€™d) – AUGUST 1992 â€“ DECEMBER 1994
QUEENS BLVD, KEW GARDENS, NY
Executive Assistant – pt-time paralegal to the lead attorney. With minimal supervision, provided administrative support and oversaw office operations. Ensured office activities complied with attorneyâ€™s directives. Maintained legal files, prepared legal forms for child support, debt collection, bankruptcies, etc. Prepared legal briefs for delivery to the courts. Typed legal briefs. Manned phones. Greeted litigants. Maintained various databases and/or spreadsheets. Organized filing systems. Screened litigants.
Administrative Assistant to the president. With minimal supervision, provided administrative support and oversaw office operations. Initiated, processed and maintained accounts and shipping invoices. Performed light bookkeeping functions. Assisted in design development for the sales floor. Kept the president informed of daily delivery status. Authorized expenditures for delivery drivers, and identified cost effective alternatives for out-of-town deliveries. Maintained calendar, prepared daily schedule and prioritized furniture deliveries. Ensured president was appropriately prepared for High Point Furniture Fair. Reviewed invoices. Composed, edited, and typed correspondence regarding collections and timely payments of accounts. Maintain various databases and/or spreadsheets. Maintained and organized filing system. Answered, screened and routed incoming telephone calls. Oversaw ordering and maintenance of office supplies and forms. Coordinated travel arrangements. Processed Expense statements. On occasion, I sold furniture for commission.
LANEY COLLEGE – AA IN SECRETARIAL SCIENCE/BUSINESS ADMINISTRATION
H & R BLOCK TAX SCHOOLS, CERTIFICATE IN TAX PREPARATION
TAYLOR BUSINESS SCHOOL, CERTIFICATE IN BUSINESS MANAGEMENT
U.S. DEPT OF HUD FUNDED EDUCATION IN REALTY SPECIALIST COURSES (CLOSING 1-4 FAMILY DWELLINGS, CO-OPS, AND CONDOS) WHICH ARE TAUGHT IN WASHINGTON.
AMERICAN MEDICAL CAREER SCHOOLS â€“ MEDICAL TRANSCRIPTION
BALDWIN COUNTY TRAINING COURSE IN EXECUTIVE ADMINISTRATIVE ASSISTANT
CERTIFICATES FROM THE MEDICAL UNIVERSITY OF SC IN FILEMAKER PRO, AND EXECUTIVE ASSISTING.
CERTIFICATES FROM TRIDENT TECHINICAL COLLEGE-CHARLESTON SC. IN COMPUTER SCIENCE.
Pamela Atchley â€“
Dallas Ellis â€“
K. Mark Payne, MD, Director â€“
Merriman Dowdle, PA-C â€“
Frederick A. Wilson, MD â€“
Bart Mastin, Pres. â€“ â€“
Kathy Fitts â€“