OBJECTIVE: To obtain a permanent secretarial position in a well-established firm where I can utilize my skills and experience.
SKILLS: 10-key by touch/Type 65 WPM/Microsoft Word/Excel/Outlook/Access/Payroll/ Extensive customer service on phones and in person/scheduling experience/A/P & A/R/self-starter/fast learner/work without supervision/work well under pressure/ enjoy people/knowledge of office equipment.
Santa Rosa, CA. December 2006 to July 2008. Knowledge of District policies, procedures, rules and regulations. Operated with a great degree of independence and higher level of judgment and decision-making. Typed correspondence, reports, minutes, meeting notices, program guides and procedures. Maintained files relating to the assigned program; maintained correspondences, in-service activities, federal, state and local regulations, professional organizations and other records as directed. Assisted in the preparation of the budget for assigned programs. Processed purchase orders. Gathered, computed and compiled information and figures for reports. Heavy customer service. Assisted, coordinated and expedited the purchasing function of the District. Secured quotes, verified prices and contacted vendors to coordinate delivery of supplies and equipment. Provided recommendations to schools or District Administrators regarding the procurement of supplies and equipment. Prepared various purchasing reports. Developed and maintained cooperative relationships with those contacted in the course of work. Purchasing Assistant Assisted the Director with coordinating and expediting the purchasing function of the District, also with the planning, organization and direction of the operations of the Department. Secured quotes, verified prices. Worked with outside vendors, kept informed on new products/prices. Maintained purchasing records, coordinated and directed the workflow of department employees in the absence of the Director.
Secretary/Human Resources Monterey Peninsula College
Monterey, CA. October 2002 to December 2006. Performed complex office tasks, detailed secretarial and administrative work, process administrative details not requiring the immediate attention of the associate dean; maintained a thorough working knowledge of the HR office. Assisted office visitors and telephone callers; responded to questions; provided information as required. Maintained the applicant tracking system for the office; planned, scheduled and performed a variety of secretarial and data entry duties related to the preparation and processing of personnel records into databases. Faculty and classified recruitment from advertising to getting applications ready for committee review, maintain website of open positions. Prepared and processed notices of employment; maintained supporting documents and prepared related reports, maintained confidentiality on worker’s comp., unemployment; leave of absences and any other information known in the HR department.
Receptionist/Administrative Assistant Monterey Development Group/Scheurer Architects
Monterey, CA. April 2000 to June 2002. Primary duty was answering 13-line phone, greeted and directed all guests. Opened and distributed mail on a daily basis. Maintained and kept up to date the Homeowners warranty reports for six separate job sites and superintendents. Did monthly Builders Risk Reports for all job sites for the companies’ insurance coverage. Created many office forms as needed for different uses on Excel. Ordered and inventoried all office supplies for each job site. Assisted all personnel as needed. Set up and maintained petty cash usage. Set up several bookkeeping filing systems and oversaw maintenance of them. Set up catalog filing system for Scheurer Architects. Trained all part-time file clerks. Assisted with bookkeeping filing as needed.
Assistant Office Manager Mission Linen Uniform Service
Pacific Grove, CA. August 1995 to April 2000. Was responsible for the daily balancing of the Route Drivers invoices. Performed many office duties such as typing of all correspondence, staff, service and production meetings, responsible for A/P, assisted with A/R, did payroll on Excel for 70+ employees, kept track of all laundry washed, sorted, folded and bundled by computing totals and place on a large weekly spread sheet on Excel. Created office forms of all types for use in record keeping for production workers as well as office employees. Answered extremely busy phones and performed a large array of customer service in person and on phone. Maintained yearly forms for safety training of all employees, updates on drivers licenses and resident alien cards, set up new employees for hire, trained office staff, assisted other office personnel and managers as needed.
EDUCATION: Illinois State University, Normal, Illinois. 1975-1979 Major: Psychology
Schaumburg High School, Schaumburg, Illinois. 1975 Academic Diploma
Barbara Lee Lois Standring
Associate Dean of HR District Accountant
(831) 646-4014 (707) 528-5682 – work
(707) 529-9248 – cell
Sandra Taber Kathleen Clark
District Substitute COOP-Program Coordinator
(707) 293-3777 – cell (831) 646-4074
(707) 585-0677 – home
Marti Tennant Randy Hankins
President/Cone International Purchasing Director
(360) 352-4516 (707) 528-5409