06/06 – 11/09: EXTENDED HOME LIVING SERVICES, INC., Wheeling, IL
Coordinated and tracked projects from start to final inspection.
Obtained all contractor’s licenses and permits as required by each village / city.
In-house support for multiple construction managers; conducted sections of weekly construction meetings.
Created and maintained construction schedule; selected suitable subcontractors; supplied them with all needed documentation and equipment.
Purchased various specialty equipment for individual jobs and standard stock items; verified incoming invoices and approved for payment.
Arranged for the receiving and release of large scale equipment from storage warehouses.
01/01 – 04/06: NATIONAL PLASTICS & SEALS, INC., Lake Zurich, IL
Office Manager / Customer Service
Maintained payables and receivables files; handled collections from business customers, performed daily accounting functions; performed credit checks on new customers; processed expense reports and made travel arrangements.
By taking on functions usually performed by the outside accountant, I was able to save the company approximately $1,500/month in billable hours.
Negotiated pricing with vendors and manufacturers.
Brought credit card processing into the business to allow for servicing a broader range of customers.
Reduced invoicing expenses by implementing a faxing software system, eliminating paper invoices, envelopes and postage.
Instituted a scanning system for the maintenance of material certificates of conformation to allow for better storage and preservation of QS9000 records.
Prepared quotations; processed purchase orders; maintained customer files.
Created and implemented spreadsheet program for tracking of return authorization to vendors and from customers, saving time and efficiently monitoring transactions.
Utilized customer history records to regenerate return business and reducing inventory by approximately 5%.
11/99 – 01/01: SNAP LABORATORIES, Glenview, IL
Monitored in-house expenses for supplies, equipment, associate expenditures; formulated spreadsheets and monthly reports; verified all invoices and approved for payment; settled account disputes.
Processed outside sales force expense reports; arranged direct deposits.
Produced semi-monthly check runs; negotiated and monitored payment discounts with vendors to reduce expenses.
09/98 – 11/99: EDWIN P. SCHLESINGER, DDS, Deerfield, IL
Receivables; collections; billing; insurance claim filing and follow-up; account breakdowns for patients; settling of account disputes; preparation of ledgers for accountant; monthly income/expense tracking; prepared daily deposit.
Maintained schedule; set up treatment plans; answered phones; checked out patients; filed / pulled charts; typed correspondence; ordered dental / office supplies.
Microsoft Office (Word, Excel, Outlook Scheduling, Outlook Express); PolyLogic; Peachtree Accounting; some QuickBooks; ActiveFax; ACT Database
Organized and able to multi-task efficiently; solid oral and written communication skills
Accounting Procedures, Payables/Receivables, Collections, Reconciliation and Record Keeping