Marie A. Arocho
900 Bridgeboro St.
Delran, NJ 08075
Seeking a responsible position that will demonstrate my diverse professional experience as an Executive Administrative Assistant
Over 15 year experience in an administrative role supporting various projects. Ability to work well under pressure, meet cost, quality and time objectives; Possess strong communication (verbal and written), interpersonal and organizational skills; Computer literate with the MS Windows Platform and MS Office Products (WORD, EXCEL, Power Point); Function well independently or as a team member; Self-starter, highly motivated, detailed oriented, flexible, deadline sensitive and excellent multi tasking ability.
WHITESELL CONSTRUCTION, INC. 11/05 – 8/08
Providing administrative assistant support to the Vice President and 5 Property Managers (PMs) in the Property Management Department of Whitesell Construction, Inc.
Performed all administrative/clerical tasks for the PMs and maintained their daily calendar.
Created various reports using MS Office Products (WORD and Excel).
Interfaced with various levels of management, employees, tenants and vendors.
Responsible for facilitating departmental inquiries from tenants and vendors and assist in their resolution.
Coordinated meetings between PMs, Tenants and Vendors.
Maintained and updated various tenant and vendor log books and lists with current information.
Created and facilitated work orders for other departments; HVAC, Construction, Roofing, etc.
Provided tenant/vendor file management and updating.
Maintained heavy telephone contact with vendors and tenants.
Prepared various reports for Management as required.
Coordinated the activation and deactivation of access cards for tenants and maintained access card records.
Attended various meetings and provided meeting minutes to Management.
Responsible for group mailing to various organizations.
Provided special project/event support and coordination.
Distributed departmental correspondence.
Ordered department supplies.
Assisted with Switchboard Operator relief.
Provided clerical and administrative support as required.
Participated in various administrative courses/seminars.
SODEXO, INC. 07/00 – 07/05
Executive Administrative Assistant
Responsible for providing administrative support to the Director of the School Services Division of Sodexho, Inc.
Interfaced with various levels of management and employees (Sodexho and contractors)
Provided Human Resources support for represented and non-represented employees.
Maintained strict confidential information with employee file.
Participated in recruiting and processing of new employees.
Maintained new and terminated employee documentation/file.
Ensured pre-employment background checks and drug screening were completed prior to hire date.
Maintained and facilitated all correspondence for hourly and salaried employees.
Handled all aspects of employee benefits (Health, Unemployment, Workers Compensation Insurance, etc.)
Processed payroll for hourly and salaried employees.
Responsible for purchasing office supplies and maintaining inventory levels for replenishment purposes.
Interacted with various vendors for purchasing requisition orders.
Maintained database with all represented and non-represented employee benefit time.
Responsible for processing and submitting daily invoices to corporate for payment.
Maintained heavy dispatching/telephone volume.
Prepared and updated various reports for Management.
Attended various meetings and provided meeting minutes to management.
BOROUGH OF GLASSBORO 11/97 – 11/99
Responsible for providing administrative support to the Borough Clerks and Mayor’s Offices.
Responsible for preparing permits for contractors.
Responsible for Title searches for homeowners.
Prepared bill requisitions for payment.
Prepared Marriage Licenses, Marriage Certificates and Death Certificates. Sent these documents to the Dept. of Vital Statistics.
Prepared documentation for Primary, General and School Elections.
Issued all dog and cat licenses and made deposits on a daily basis. Kept records and logs of all licenses and deposits.
Prepared Borough resolutions and ordinances.
Assisted in preparing all city council meetings and work sessions.
Provided Notary Public functions for the Borough.
Responsible for ordering all offices supplies.
Distributed incoming correspondence to the various departments.
Performed general office duties (copying, typing, faxing, filing, etc…) as required.
DELAWARE VALLEY WHOLESALE FLORIST. 01/94 – 12/95
Human Resources Assistant
Front desk receptionist and switch board operator
Supervised reproduction functions for all weekly customer mailings and monthly statements.
Operated and maintained office equipment in a safe and efficient manner.
Interacted with various Vendors/Contractors for business needs.
Responsible for incoming and outgoing correspondence.
Responsible for handling of postage meter and its maintenance.
Provided dispatching assistance.
Responsible for maintaining and ordering all office supplies.
Assisted in special projects as required.
Performed general office duties (copying, typing, faxing, filling, etc.).
Major: Communications (BA Candidate)
1983 – 1984
Burlington County College
Received an Associates Degree in Communications