Executive Assistant to C-Level Executives1/2000 – 8/2012
·Provided administrative support to CEO and President, which included correspondence, scheduling of appointments, screening and handling of phone calls and handling all travel arrangements.
·Management of Account Executives, Media personnel and all support staff.
·Headed up weekly meeting with all department managers to keep them abreast of all client projects including all production and media due dates as required.
·Prepared yearly corporate minutes.
·Prepared formal estimates for all projects, researched and strategized new business pitches.
·Led Pratt & Buehl team in B2B new business presentations.
·Provided extensive research for client competitors advertising, reviewed budgets with clients and acted as the liaison for all clients if specific Account Executive or Creative Team members were unavailable.
·Dealt professionally with highly sensitive and confidential information.
·Conducted various Internet researches at CEO’s request.
·Arranged mass mailings for all sales personnel.
·Open, sort and distribute incoming correspondence including faxes.
Media Director/Account Executive- 2/1996 – 12/1999
·Maintained position of Media Director but took on expanded responsibility to become Account Executive on several key B2B accounts.
·Was the point person in preparing and presenting the new business plan to capture these accounts.
·Traveled nationally to meet with clients’ key marketing people and also attended major industry tradeshows over the years to assist clients with their marketing and media relations and cultivate new business opportunities.
·Prepared estimates for all projects and kept up with the production to ensure the completion of all projects within the timeline and budget controls.
Media Director 1/1991 – 1/1996
·Met with B2B clients to determine and maximize their budgets and strategy for a yearly media plan.Researched the clients’ target audience, budget controls, and editorial content with placement planned around pertinent trade shows and meetings, the type of advertising medium and what value added premiums were negotiated.
·Met with the media sales reps, publishers and editors to obtain the best rates and ad positions for the client.
·Final media calendar was executed in Excel format to include the editorial content and rates. Worked with the publication production managers to obtain closing dates and all mechanical specifications and then delivered final media formats.
·Nurtured relationships with media personnel to help enlist placement for client PR.
·Orchestrated Press Conferences and meetings with editors at trade shows for clients.
·Reports were generated to show the total dollars spent by competitors on advertising and comparing our client’s expenditures to show how they were getting quality ROI from their investment.
Office Manger/Accounting 3/1986 – 12/1990
·Was responsible for all aspects of maintaining and managing office operations including photocopying, filing and ordering office supplies.
·Reviewed and interviewed all prospective new hires.
·Translate administrative and company policy and procedures for employees.
·Handled Accounts Receivable, Accounts Payables and Payroll.
·Brought Federal and State quarterly payroll taxes and business licensing up to compliance guidelines.In 1990 researched and prepared all accounting documents for an extensive IRS Audit, which met with no infractions or penalties due.
·Met with all vendors and negotiated best pricing on all telephone systems, office equipment, computers, copiers, postage meters, printers, etc.
·Prepared cost analysis on all projects for Pratt & Buehl.
·Assisted media department on preparing insertions and trafficking materials for all publications, newspaper, radio and television.
·Skilled use of technology: Proficient in QuickBooks Pro, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Mac Office Suite (Word, Excel, PowerPoint, Entourage).