1255 San Tomas Aquino Rd., #114B
San Jose, CA 95117
Mature, motivated, organized and responsible with over 15 years of administrative assistant and event planning experience. Excellent communication, organizational, transcription, and multi-tasking skills with attention to detail. Ability to communicate with executives, peers, the public and others via all means of communication including telephone, email, written correspondence and in person while exhibiting the highest degree of professionalism, courtesy and diplomacy. Fluent in Spanish.
Executive Assistant to Chief Medical Officer
Event Planning Coordinator for Company
Cupertino, California 1999 â€“ 2009
Responsible for administrative support to executive staff and clinical/regulatory staff.
Responsible for expense reports, domestic and international travel arrangements, meeting scheduling, department purchase orders, sorting incoming mail, faxes, and making copies.
Organized and maintained files for vendors and consultants. Assisted legal department in preparation of consultant contract agreements.
Organized off-site meetings including site contract, logistics, catering, presentation materials, AV equipment, attendeeâ€™s lodging and travel arrangements, and entertainment.
Oversee off-site storage of clinical files to include maintaining updated storage file lists.
Organized the companyâ€™s annual holiday and company picnic events to include contract agreement, logistics, catering, dÃ©cor, entertainment, and coordinate activities.
Established corporate direct billing accounts with several hotels and restaurants to accommodate out of town visitors.
Administrative Assistant to Director of Clinical Dept.
Cupertino, California 1996 â€“ 1998
Responsible for administrative support to Clinical Director and the clinical staff.
Responsible for expense reports, travel arrangements, meeting scheduling, department meetings, purchase orders, correspondence, mail, faxes, and making copies.
Maintained clinical patient files and data reports.
Assisted clinical department with projects as needed.
References provided upon request.